Vacancies

Admin Assistant 

Admin assistant required at Act Fast NL Ltd 

37.5 hours per week - 41 weeks per year

Wage to be discussed upon Interview. 

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The Administrative Assistant is responsible for the daily administration of the school office. They are also responsible for all administrative, and organisational processes within the school, maintaining confidentiality at all times. They assist with all the planning and development of support services.

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Organisation

• To liaise with parents in regard to absence, to organise termly attendance panels, collate relevant data and arrange invites.

• Liaise with other schools for the transfer of records and information regarding attendance

• Arrange all correspondence to parents on various matters of attendance and be able to manage to keep an accurate spreadsheet of absences

• Be able to draw off reports from the school system quickly

• Understand the correlation between poor attendance and safeguarding.

• Be able to arrange high numbers of letters going out in regard to non-attendance for example, whole school.

• Be able to recognise the barriers to attending school and be open and prepared to suggest support.

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

• Performing administrative duties

• Answering screening and forwarding incoming phone calls

• Receiving and sorting daily mail

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

• Provide basic and accurate information in-person and via phone/email

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Receptionist requirements and skills

• Proficiency in Microsoft Office Suite

• Professional attitude and appearance

• Ability to be resourceful and proactive when issues arise

• Excellent organisational skills

• Multitasking and time-management skills, with the ability to prioritise tasks

• Customer service attitude

• Administrative experience within an office environment is desirable but not essential

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For more information please see the attached document below. If you believe you are suitable for this role, please send your CV to info@actfast-nl.co.uk.